Do you tear your hair out when trying to print labels,
greeting cards, or anything more complicated than a standard letter
sized document? If so, you’re not alone. For many people, printing
odd-sized or specialty items is difficult.
That’s because it’s so easy to make a mistake. Feed
envelopes into a printer in the wrong direction and they’ll come out
printed upside down or sideways. Fail to enter the correct brand, size,
and product number of your labels and you can waste a whole expensive
sheet of them. And just try to print a homemade, multi-sided, folded
greeting card correctly the first time. It’s not simple!
Labels and envelopes
Labels and envelopes
To print envelopes and labels, you should use
software with features that make it easier to fill them out and print
them. Many word processing, desktop publishing, and design programs
contain templates for printing on a wide variety of envelope and label
sizes.
Some programs allow you to print a single
envelope or an individual label, while others help you create mass
mailings with features such as default return addresses and customized
shipping labels. You might be able to choose font types or sizes, add
images, or customize your layout. Make sure you know the size of the
envelope or label you are printing on, because all programs will require
this information.
Some programs have options for entering the
product number for labels from various companies, in place of the label
size. This takes the guesswork out of printing and makes it easier for
you to print labels correctly.
After you fill in an envelope or label template
with your text, the next step is to figure out what direction to feed
the blank envelopes or label sheets into your printer. Should you feed
them face up or down, and which direction should you rotate them?
Fortunately, many programs help you figure this
out, including Microsoft Office Word and Microsoft Office Publisher.
Some label makers also provide their own software for printing labels.
Check the word processing or desktop publishing program you use to see
if it supports label or envelope printing. Before printing on a label
sheet or envelope, print a sample on plain paper, and examine all print
options the program gives you.
For information about printing labels go to The Essence of Commercial Label Printing.
Here are some additional tips:
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When printing envelopes, you’ll first need to figure out what direction to feed them into your printer. Check the print options in the program you are printing from or check your printer driver software. You might have to try inserting a few envelopes in different directions until you get them to print correctly.
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Buy high-quality envelopes with a sharp crease. Do not try to feed envelopes with a clasp through your printer.
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If you are printing a lot of envelopes at once, stack them loosely. If they are stacked too tight, your printer might jam.
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Buy envelopes and labels that match the type of printer you have. Some print best with inkjet printers while others are designed for laser printers.
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Practice printing labels on a plain sheet of paper before you print on an actual label sheet. This can save you lot of time, money and frustration. After you print a test sheet, place it on top of a blank label sheet and hold them up to a bright light to see if the text aligns to the labels.
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Don’t print address labels that the post office will have trouble reading. Use a large enough font and don’t print addresses on a dark or colorful background image.
Greeting cards
Greeting cards are some of the most difficult
items to print. They can be top-folded or side-folded, quarter-page or
half-page. Many people prefer to print them on specialty paper, such as
thick cardstock or photo paper. A typical card has text or images on
four “pages,” all of which have to be positioned correctly so that when
you fold the paper every page ends up in proper order and facing up.
After you design your card, you’ll have to
figure out how to feed the paper into your printer so it correctly
prints each side of the card. If your printer prints on only one side at
a time, you’ll have to print the first side, turn the paper over,
insert it again, and print the other side of your card. If you turn the
paper the wrong way, part of the card will be upside down.
Most people make greetings cards with special
software designed for creating them, or with desktop publishing software
that includes greeting card templates. Fortunately, such programs
usually help you print the cards you create. Most ask you how your
printer feeds paper (from a slot on top, for example, or a tray in
front.) Some programs even come with a step-by-step guide for making a
test print. After you select from a list of options showing how the test
images printed, the software shows you which way to feed paper.
Even with software to help you print, it can be
time-consuming and frustrating trying to get a multi-sided greeting card
to print correctly. Be prepared to waste some paper and ink until you
get it right.
Tips for printing business cards and brochures are similar to advice for printing envelopes and labels:
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Print on high-quality paper. Look for “clean-edge” business cards on thick card stock rather than cards you tear apart on perforated edges.
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Check to see if the program or printer driver you are using has options for printing business cards and brochures.
Business cards and brochures are unique in one
respect: Most people who create them plan to give them to customers or
prospective customers, so quality is extra important.
You might decide to have your cards
professionally printed rather than print them yourself—no matter how
nice a printer you have. You can still design the cards yourself on your
computer, if you prefer. Many printing companies have websites that
allow you to upload your files for printing.
Photos
Photos
With the explosion of inexpensive, high-quality
digital cameras and inkjet printers, millions of people now print their
own photos at home. Millions more prefer to send their digital photos to
a professional printing service, even if they have a good inkjet
printer. There are many websites where you can upload photos to be
printed. Another option is to take your camera or memory cards into a
store to have your photos printed on the spot.
Whichever route you choose depends, in part, on
how picky you are about print quality and whether you enjoy printing
pictures yourself. One common problem with printing your own photos is
that the colors you see on your display might not match the colors that
come out of your printer. Each scanner, monitor, and printer has a
particular range of colors it is capable of producing. It can be
difficult to get colors to match between devices.
The first step is usually to get your monitor to
display accurate color. The next challenge is to get your printer
output to match what you see on your monitor. For more tips go to Envelope and Print Diversification.